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Privacy Policy

1. Who We Are

 

PhiTech values the privacy of its website visitors and is committed to protecting personal data with transparency, integrity, and care.

 

This Privacy Policy explains how PhiTech collects, uses, and protects personal data when you visit our website or interact with us through our online forms.

 

PhiTech operates through the following legal entities:

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  • PhiTech Biyoteknoloji Bilişim A.Ş. (Türkiye)

  • PhiTech Bioinformatics B.V. (Netherlands)

  • PhiTech Inc. (United States)

 

These entities are collectively referred to in this Privacy Policy as “PhiTech,” “we,” “us,” or “our.”

 

This Privacy Policy applies to visitors and users of our website:

https://www.phitech.bio

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It explains how your Personal Data may be collected and used in this context.

 

This Privacy Policy may be amended from time to time to reflect changes in applicable data protection laws, regulations, or guidance issued by relevant authorities (“Applicable Data Protection Laws”).

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If you provide us with data outside the scope of this Privacy Policy, such as data provided through contractual relationships, collaborations, or platform services, such data will be governed by the relevant agreements and applicable laws and regulations.

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2. What Data Do We Collect?

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We may collect information that can identify you either directly or indirectly (“Personal Data”). The types of data collected depend on how you interact with our website.

 

We distinguish between data collected automatically and data that you provide directly.

 

Data Collected Automatically

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When you visit our website, certain technical information may be collected automatically, including:

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  • IP address

  • browser type and version

  • device type and operating system

  • pages visited

  • referring website

  • date and time of access

 

This information helps us:

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  • ensure proper functioning of the website

  • understand website usage

  • improve user experience

 

Some of this information may be collected through cookies or similar technologies. Please refer to our Cookie Policy for additional details.

 

Data You Provide Directly

 

We collect personal data when you voluntarily provide information through our website forms including Contact Requests, Demo Requests, and Meeting Requests.

 

When you request a demo, schedule a meeting, or contact us through our website, we may collect:

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  • First name

  • Last name

  • Email address

  • Phone number

  • Company or institution

  • Country

  • Professional title or role

  • Message content or request details

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Purpose of Collection

 

We use this information to:

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  • respond to your requests

  • provide product demonstrations

  • communicate regarding potential collaborations or partnerships

  • provide information about our products and services

 

If you provide your consent, we may also use your contact details to send information about PhiTech products, services, or events.

 

We ensure that our forms collect only the information necessary to respond to your request.

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3. Why Do We Use Your Personal Data?

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PhiTech may process personal data for the following purposes:

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  • responding to inquiries and demo requests

  • communicating with potential customers or partners

  • improving our website and services

  • performing internal analytics

  • complying with legal obligations

 

Personal data may be processed based on one or more of the following legal grounds:

 

Consent
When you voluntarily provide personal data through forms or other interactions.

 

Legitimate Interests

To operate, improve, and promote our services and business activities.

 

Contractual Necessity
When processing is necessary to respond to a request related to potential services or partnerships.

 

Legal Obligations

When processing is required to comply with applicable laws or regulations.

 

4. With Whom Do We Share Your Personal Data?

 

PhiTech does not sell or rent your personal data to third parties.

 

However, we may share personal data with trusted third-party service providers who assist us in operating our website or business operations, such as:

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  • website hosting providers

  • IT infrastructure providers

  • analytics or communication services

 

These service providers may process personal data only for the purposes specified by PhiTech and are required to maintain appropriate data protection standards.

 

We may also disclose personal data when required by law, regulatory authorities, or legal processes.

 

5. International Data Transfers

 

PhiTech operates internationally and may transfer personal data between its entities located in:

  • Türkiye

  • the European Union

  • the United States

 

When personal data is transferred across borders, PhiTech implements appropriate safeguards to ensure such transfers comply with applicable data protection laws.

 

6. Compliance with Data Protection Laws

 

PhiTech processes personal data in accordance with applicable data protection laws and regulations in the jurisdictions where it operates.

 

These laws may include, where applicable:

  • the General Data Protection Regulation (GDPR) of the European Union

  • the UK General Data Protection Regulation (UK GDPR) and the UK Data Protection Act 2018

  • the Turkish Personal Data Protection Law (KVKK – Law No. 6698)

  • applicable United States privacy laws, including state-level privacy regulations where relevant

 

PhiTech implements appropriate technical and organizational measures to ensure that personal data is processed lawfully, fairly, and transparently.

 

7. Data Security

 

PhiTech is committed to protecting personal data and implementing appropriate security measures to prevent unauthorized access, loss, misuse, or alteration.

 

Such measures may include:

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  • secure hosting infrastructure

  • access control mechanisms

  • encryption technologies

  • internal confidentiality obligations

 

Despite our efforts, no internet-based system can guarantee absolute security.

 

8. Data Retention

 

PhiTech retains personal data only for as long as necessary to fulfill the purposes described in this Privacy Policy.

 

For example:

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  • Prospect contact data may be retained for up to three (3) years after the last interaction, unless longer retention is required by law.

  • Business communications may be retained for the duration of the business relationship.

 

After this period, personal data will be securely deleted or anonymized.

 

9. Processing of Minors’ Data

 

The PhiTech website is not intended for individuals under the age of 18.

 

We do not knowingly collect personal data from minors. If we become aware that a minor has provided personal data through the website, we will take steps to delete such information.

 

10. Your Rights

 

Depending on your location and applicable data protection laws, you may have the right to:

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  • access your personal data

  • request correction of inaccurate data

  • request deletion of your personal data

  • restrict or object to the processing of your data

  • request data portability

  • withdraw consent at any time

 

To exercise these rights, please contact us using the contact information below.

 

You may also have the right to lodge a complaint with the relevant data protection authority.

 

11. Contact Us

 

If you have any questions about this Privacy Policy or how PhiTech processes personal data, you may contact us at:

 

PhiTech

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Email: info@phitech.bio

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12. Changes to This Privacy Policy

 

PhiTech may update this Privacy Policy from time to time to reflect changes in legal requirements or our data processing practices.

 

The latest version will always be available on our website.

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Last updated: March 9, 2026

Last updated: March 9, 2026

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